Vendor Terms & Conditions

These Terms & Conditions (“Agreement”) govern participation as a vendor (“Vendor”) at events hosted by Cherry City Events, LLC (“Organizer”). By reserving a space and/or participating in the event, Vendor agrees to the following:

1. Booth Reservations & Payment

  • Vendor spaces are reserved only upon receipt of full payment.

  • Booth fees are non-refundable unless the event is canceled by Organizer.

2. Setup & Breakdown

  • Vendors must adhere to setup and breakdown times provided by Organizer.

  • Early breakdown before the event ends is not permitted without approval.

3. Conduct & Presentation

  • Vendors must maintain a professional, clean, and safe booth at all times.

  • Displays must not block walkways, emergency exits, or other vendors.

  • Noise levels must be kept reasonable; music or amplified sound requires prior approval.

4. Merchandise & Compliance

  • Vendors are responsible for ensuring that all products comply with local, state, and federal laws.

  • The sale of counterfeit, illegal, or prohibited items is strictly forbidden.

  • Vendors selling food, beverages, or licensed products may be required to show proper permits.

5. Liability & Insurance

  • Vendor participation is at their own risk. Organizer is not responsible for loss, theft, damage, or injury occurring during the event.

  • Vendors are encouraged to carry their own liability insurance.

  • Vendor agrees to indemnify and hold harmless Organizer, venue, and affiliates from any claims, damages, or expenses arising from Vendor’s participation.

6. Cancellations & Event Changes

  • Organizer reserves the right to change event dates, times, or locations due to unforeseen circumstances.

  • In the event of cancellation by Organizer, Vendor fees will be refunded in full.

  • Organizer is not responsible for costs incurred by Vendor outside of booth fees.

7. Compliance with Venue Rules

  • Vendors must comply with all venue regulations, including fire codes, load-in/out procedures, and facility restrictions.

  • Any damage caused by Vendor to venue property will be the responsibility of the Vendor.

8. Enforcement

  • Organizer reserves the right to remove any Vendor from the event without refund if these Terms & Conditions are violated.